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Audio visual project management is a process that requires a professional who can consistently fire on all cylinders. There are as many people (if not more) involved as the different parts of an audio visual (AV) system in these projects, and as a project manager it’s up to you to ensure everyone’s on track.

Collaboration is vital to audio visual project management, because without it you cannot effectively drive project goals. If you want more on how emphasizing collaboration can drive your audio visual project goals, read on!

All Key Players Must Share the Same Values and Motivation

As a project manager, you probably have more than one AV project on the go, and as such you want to be certain you are hitting milestones consistently on each of them. But when you don’t have a pulse on how well your team of freelance AV technicians can produce work onsite, you already have some catching up to do.

Audio Visual integration is a delicate operation that requires high focus in order to get satisfactory results for your clients. If your freelance technicians feel they are in the dark, this can lead to them feeling unmotivated about upholding the values of your company. When your company values include timely delivery, or designing and implementing a thorough solution for your client, then you need everyone involved on the same page.

Often audio visual project management is hampered by inadequate or undetermined methods of communication for the duration of a project. The less communication that flows between you and your team of integrators, the more chance there is that your project can be derailed.

A centralized messaging centre with a host of documenting tools, such as an online freelance marketplace, could vastly improve the quality of your communication.

You Need Confirmation from Your Stakeholders

Collaboration also affects the consistency of your stakeholder confirmation and buy-in, which can in turn greatly affect both your purchase orders and your systems design. To achieve audio visual project success, you must meet at the earliest opportunity with the stakeholders of the business or organization you are doing integration for. These stakeholders will have the clearest picture of what they want and need for their spaces.

Stakeholders are also those will sign off on the AV project, so keeping up-to-date with them regarding equipment lists and system infrastructure is advised. You want to prevent any disruptive last-minute meetings from occurring where you need to extensively run through all expectations and misunderstandings with your stakeholders.

Collaborating with your stakeholders throughout AV projects makes your design plan more concrete. The transition from implementation to supporting and training your stakeholders on how to use their new system will also be much smoother.

Some of Your Projects Might be International

When you have established open communication as well as a shared sense of project goals and can acquire your stakeholders’ final signoff, you will see how significant it is to view audio visual project management as a collaborative effort. Especially since not all your company’s AV integration projects will be local.

Collaboration makes the difference between an efficiently coordinated project and bad client support that leads to a project falling through. There are many people, tasks, and bits of technology you must supervise in audio visual project management. Make certain that one of your primary values instilled in your AV team is that of synergy so you can approach a project knowing that everyone is integral to the final results.


Paul Weatherhead

Paul Weatherhead

Prior to founding AV Junction Inc., Paul worked for a tier one AV systems integrator in an operational management capacity for 10 years. His knowledge and experience have helped him oversee hundreds of system integration projects in a variety of industries. Paul’s leadership skills as matched by his sense of humour and easygoing nature. When he’s not at work, you can find him outdoors, exploring new places or spending time with family and friends.

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